TIME+ Sample Reports and Enquiries:TIME+ collects clocking transactions from TIME+ TimeClocks and posts them to a multi-user database. The transactions are posted to a seperate audit file and to an employee history file. As transactions are posted to the employee history file they are qualified by reference to each employee's working pattern schedule. The employee history file holds both original and amended clockings as well as payable hours and absence calculated according to the rules set per working pattern.
User access to TIME+ is via a customisable login and menu system that enables restriction of access to both menu options and sub-sets of the database.
For example: a Warehouse Supervisor's login may have a menu that only has access to The Weekly Clockings Report, Employee Status Enquiry and Employee Details Enquiry - with the additional restriction that only employees in his Department, Site and Location are accessible for just the last two weeks' data. Whereas a Payroll Manager's login may have a menu that has The Payable Time Report, Payroll Approval Report and Working Time Regulations Report for her Site; and the HR Director's login may have the same menu but for all sites.
Sample Reports:All reports have extensive run-time selection filters and options, including a choice of print or display |
Sample Enquiries:Enquiries use either run-time selection filters or look-up lists and may automatically refresh as appropriate. |
The Transaction Audit shows an audit trail of clocking transactions for the selected employees and/or dates. There is a transaction sequence number for each employee. The badge number, terminal, date and time (to the nearest second) are shown. Employee name is not shown to allow the report to be made available to external organisations - tribunals etc.
TA31 TRANSACTION AUDIT REPORT Page 2
07:40:45am 28 Mar 1999
Employee Seq No. Terminal Badge Date Time
10 11 1 9694 20 MAY 97 08:25:39 In
10 12 1 9694 20 MAY 97 16:30:42 Out
10 13 1 9694 21 MAY 97 08:29:24 In
10 14 1 9694 21 MAY 97 16:38:18 Out
10 15 1 9694 22 MAY 97 07:46:13 In
10 16 1 9694 22 MAY 97 12:00:38 Out
10 17 1 9694 22 MAY 97 12:29:57 In
10 18 1 9694 22 MAY 97 18:30:41 Out
964 13 1 6027 19 MAY 97 08:35:55 In
964 14 1 6027 19 MAY 97 16:58:47 Out
964 15 1 6027 20 MAY 97 08:25:42 In
964 16 1 6027 20 MAY 97 16:30:47 Out
964 17 1 6027 21 MAY 97 08:29:30 In
964 18 1 6027 21 MAY 97 16:38:03 Out
964 19 1 6027 22 MAY 97 07:46:04 In
964 20 1 6027 22 MAY 97 12:00:36 Out
964 21 1 6027 22 MAY 97 12:29:54 In
For: Department SLMA; Date 19MAY99-23MAY99.
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The Weekly Clockings Report shows the clockings for the selected employees in a weekly format. More than one week may be selected - giving the option to show several weeks, say a month, at a time.
TA58 WEEKLY CLOCKINGS REPORT 07:40:45am 28 May 1999 Page 1
Dept: Salesman Demo
Employee Name Number Mon Tues Weds Thurs Fri Sat Sun
Fotheringay Sand 9 In 08:35+ 08:25- 08:29- 07:45
19 MAY 97 Out 17:00- 16:30 16:38 12:00-
In 12:29-
Out 18:30
POTTS W 964 In 08:35+ 08:25- 08:29- 07:46
19 MAY 97 Out 16:58 16:30 16:38 12:00-
In 12:29-
Out 19:01
Powell Louise 10 In 08:00 08:25- 08:29- 07:46
19 MAY 97 Out 12:30 16:30 16:38 12:00-
In 12:29-
Out 18:30
For: (SALESMAN) Date 19MAY99-23MAY99; Department SLMA
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The Roll Call Report shows the status of all selected employees. By default this is as at the time of the report, but a report can be produced for any specific date & time from the history database. Where employees are not present the day code and absence reason, if known, are shown.
TA30 ROLL CALL REPORT 10:41:53am 05 Jul 1999 Page 1
Name Employee Time Status Day code description
Dept: Time+ demo dept
BURTON W.T. 21 07:50 In Present DAYS-NORMAL
BURTON-COX P.G. 22 07:54 In Present DAYS-NORMAL
BURTON-DAVIES A 23 08:01 In Present DAYS-NORMAL
BUTLER G. 24 08:13 In Present 8 Hour Day -
BUTLER-JOHNS J.F. 25 07:50 In Present DAYS-NORMAL
BUXHALL J.M. 26 08:06 In Present DAYS-NORMAL
Fotheringay Sandy 9 07:56 In Present DAYS-NORMAL
SAH A 27 07:51 In Present
SAH Z. 28 07:59 In Present DAYS-NORMAL
SAINT B.J. 29 07:48 In Present DAYS-NORMAL
Burt Tony 8 07:47 In Present DAYS-NORMAL
TROTTER B 1 Not Present all day & all IPM Conf.
Total Employees = 12
Present = 11
Not-Present = 1
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There is also an Employee Status Enquiry that continually displays the current status of all selected employees. The display refreshes either once a minute or when there are any new transactions. Each refresh shows the next page of employees. At any point a Detailed Employee Enquiry may be made by entering Employee Number, Name or Car Reg. Number - each using the intuitive look-up facility.
Payable Time Report produces a report of the Total Hours worked for each employee. Adjustments for early/late clockings are displayed along with hours worked against various rates of pay and hours absent per absence code.
TA33.R Printed 11:48:18am 05 Jul 1999 CURRENT PAYABLE TIME REPORT Page 1
Clear Systems Ltd Time & Attendance
Department DEMO
Clock-no Name.. Date...... Shift. Actual Clock In.. Early In... Out.. Total Excess Payable Pay... Absence AbsRsn Absent Absent
Code.. Day Cd Time. Out. /Late Adj.. Adj.. Hours. Time... Code.. Time... Code.. From.. To...
21 BURTON W.T. MON 15 OCT D1 08:09 In Late 08:15 12:00 08:30 08:15 NORM 00:15 LATE 08:00 08:15
17:20 Out Early 12:30 17:15 00:15 OT1 00:45 PASS 12:00 12:30
17:15 17:30
21 BURTON W.T. TUE 16 OCT D1 08:10 In Late 08:15 12:00 08:45 08:15 NORM 00:15 LATE 08:00 08:15
17:32 Out Late 12:30 17:30 00:30 OT1 00:30 PASS 12:00 12:30
21 BURTON W.T. WED 17 OCT D1 08:09 In Late 08:15 12:00 08:45 08:15 NORM 00:15 LATE 08:00 08:15
17:40 Out Late 12:30 17:30 00:30 OT1 00:30 PASS 12:00 12:30
21 BURTON W.T. THU 18 OCT D1 07:49 In OK 08:00 12:00 08:45 08:30 NORM 00:45 PASS 12:00 12:30
17:15 17:30
17:22 Out Early 12:30 17:15 00:15 OT1
21 BURTON W.T. FRI 19 OCT D1 08:09 In Late 08:15 12:00 08:45 07:30 NORM 00:15 LATE 08:00 08:15
17:33 Out Late 12:30 17:30 01:15 OT1 00:30 PASS 12:00 12:30
21 BURTON W.T. SAT 20 OCT WE 08:13 In Early 08:13 17:20 09:07 09:07 00:00 00:00
17:20 Out Early
21 BURTON W.T. SUN 21 OCT WE 07:45 In Early 07:45 17:34 09:49 09:49 00:00 00:00
17:34 Out Early
------ ------ ------- -------
total 62:26 18:56 43:30 04:00
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The Payroll Approval Report produces a breakdown of payable hours at different rates for each employee. This program is used to verify details prior to Payroll Transfer.
TA11 PAYROLL APPROVAL REPORT 11:49:30am 05 Jul 1999 Page 1
Employee Name Total Rate Hours
Dept: Time+ demo dept
21 BURTON W.T. 62.43 NORM 40.75 Normal Rate
Days 15OCT90 - 21OCT90 OT1 2.75 Overtime 1.5
22 BURTON-COX P.G. 61.83 NORM 41.00 Normal Rate
Days 15OCT90 - 21OCT90 OT1 2.00 Overtime 1.5
Dept: Sales
2 BURT A.R. 62.47 NORM 41.00 Normal Rate
Days 15OCT90 - 21OCT90 OT1 2.50 Overtime 1.5
Dept:
3 BLACK P.J 62.55 NORM 41.25 Normal Rate
Days 15OCT90 - 21OCT90 OT1 2.75 Overtime 1.5
Dept: SYSTEMS
4 ROGERS N.J 64.03 NORM 24.75 Normal Rate
Days 15OCT90 - 21OCT90 OT1 2.25 Overtime 1.5
OT2 17.75 Overtime 2.0
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TA11 PAYROLL APPROVAL 11:49:31am 05 Jul 1999 Page 2
Employee Name Total Rate Hours
Total 313.32 NORM 188.75 Normal Rate
OT1 12.25 Overtime 1.5
OT2 17.75 Overtime 2.0
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Payroll Transfer creates a payroll transaction file, ready for use by a Payroll System. Only approved transactions that have not been previously selected will be transferred.
The Working Time Regulations Report has been developed with reference to the dti guidelines published on the web at www.dti.gov.uk/ir/worktime.htm. Multiple schemes may be defined and may be scheduled per employee. Each scheme can have different reference periods (rolling and fixed), lists of qualifying Pay Codes, Absence Codes and associated formulae. The report covers weekly working limits, night time working limits, rest break & rest period minima with the appropriate special provisions for adolescent workers.
TA71 WORKING TIME REGULATIONS REPORT 12:48:44 29 SEP 1998 Page 1
Employee Name -Working-Hours-- Planned-Night-Wk
Average Excess Average Excess
4 Dugwort Fred (under 18) 53:00 05:00 09:37 01:37
12 SEP 98 to 27 SEP 98 Default Rolling Scheme
12 SEP 98 - Daily Rest Hours 09:00 less than 12:00 (under 18)
13 SEP 98 - Daily Rest Hours 09:00 less than 12:00 (under 18)
14 SEP 98 - Daily Rest Hours 09:00 less than 12:00 (under 18)
15 SEP 98 - Daily Rest Hours 09:00 less than 12:00 (under 18)
17 SEP 98 - Daily Break Time 00:12 less than 00:30 after 04:30 hrs (under 18)
18 SEP 98 - Daily Rest Hours 09:00 less than 12:00 (under 18)
18 SEP 98 - Weekly Rest Hours 27:00 less than 48:00 (under 18)
20 SEP 98 - Daily Rest Hours 08:00 less than 11:00
21 SEP 98 - Daily Break Time 00:15 less than 00:20 after 06:00 hrs
24 SEP 98 - Weekly Rest Hours 14:30 less than 24:00
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The Employee Status Enquiry continually displays the current status of all selected employees. The display refreshes either once a minute or when there are any new transactions. Each refresh shows the next page of employees. At any point an Employee Details Enquiry may be made by entering Employee Number, Name or Car Reg. Number - each using the look-up facility.
TA54 Employee Status Enquiry 15:53 Mon 19 Jun 00 BURTON W.T. In 08:15 Mon BURTON-COX P.G. In 07:51 Mon BURTON-DAVIES A In 07:49 Mon BUTLER-JOHNS J.F. In 07:41 Mon BUXHALL J.M. In 07:39 Mon Fotheringay Sandy not present Fowler Stephen not present POTTS W not present Powell Louise not present Rogers Nick Out 15:02 Mon Out on Business SAH A In 07:59 Mon SAH Z. In 08:17 Mon SAINT B.J. In 08:05 Mon SWAIN PAMELA In 08:19 Mon Visitor A In 07:37 Mon Page 1 of 1 - F1=escape, backspace=pause OR enter=refresh ROG____ |
The Employee Details Enquiry shows current information for the selected employee.This includes: the most recent clocking , contact information, the current Day Code, key attributes such as Department etc, and any planned absences for now and the future. There are options to see the Current Clockings and/or Current Payable Time Reports for the Employee - as well a a link to compatible eMail systems.
TA01.E EMPLOYEE DETAILS ENQUIRY 19 JUN 00
Clock no 4
Name Rogers Address Leamington Spa
Initials Nick Warks
------------Last Clocking--------------
Date Mon 19 Jun 00
Time 16:02 Out Out on Busine Next of kin
Terminal 0 User 1
User 2
Home Telephone 01908 222412 User 3
Work Extension 134 nick User 4 NICKRCLR.BMP
User 5 0860 247 999
Day Code D1 DAYS-NORMAL Car Reg. No M99 XYZ
Site MK MILTON KEYNES Planned Absence From - To
Department SLMA Salesman Demo Out on Business 19 Jun 19 Jun
Location MK MILTON KEYNES Holiday 20 Jul 20 Jul
Badge No. 50138 Bank Holiday 28 Aug 28 Aug
Training 29 Aug 01 Sep
Enter to continue, 'C'lockings, 'R'eport or M to send Mail ____
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TIME+ is designed to be used in a variety of user environments. The Report and Enquiry examples shown above are accessible on the simplest of clients such as Windows Telnet, Linux X-Term or even data entry terminals.
Other optional clients are Host Access, a sophisticated Windows client, and Web Browsers such as Explorer, Netscape and Opera. Some examples are shown below:
| HostAccess - Windows Client |
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| Web Browser Client |
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If you require further information or assistance please contact Clear Systems at the address below or email us at Sales@ClearSystems.co.uk
Clear Systems Limited 48 Queens Road, Coventry, CV1 3EH, UK. 024 76 231 440, fax 231 451. TIME+ © Clear Systems Ltd 1989-2000 for Time and Attendance, Flexitime, Access Control and Job Tracking.